Vehicle Policy

Vehicle Policy 

Policy Overview 

The TPK, LLC company vehicle policy gives employees guidelines for obtaining, qualifying, and using a company vehicle. A “company vehicle” is any vehicle TPK, LLC assigns to employees. This policy applies to all employees who use a company vehicle during and outside working hours.   

Qualifying for a Company Vehicle 

Employees may qualify for a company vehicle if they drive 15,000 miles or more per year for work purposes, need a company vehicle for their daily work, or are supposed to get use of a vehicle as a benefit.  

Contact Human Resources if you have not been assigned a company vehicle and believe you need one.  

To be eligible for a company vehicle, employees must sign this form and submit a copy of their driver’s license. Employees are only allowed to drive a company car if they have a valid driver’s license and a clean driving record for at least one year.  

A clean driving record means the employee has not been held at fault for a car accident or arrested on charges of violating vehicle and traffic laws. TPK, LLC can assign and revoke access to company vehicles at its discretion.   

Company Vehicles for Employees with Disabilities 

TPK, LLC will make reasonable accommodations to facilitate company vehicle use for eligible employees with disabilities.   

Company Vehicle Rules 

  • Perform Daily Vehicle Checks and Inspections  
  • Obey traffic laws in your jurisdiction and be courteous toward other drivers.  
  • Document driving expenses.  
  • Monitor gas, tire pressure, and all fluid levels.  
  • Report any damage or problems to your assigned vehicle immediately.  
  • Immediately report changes to your driver privileges, such as driver’s license suspension.  
  • Always lock company cars.  
  • Bring the vehicle to scheduled maintenance appointments.  
  • Do not drive while intoxicated, fatigued, or on medication that affects your driving ability.  
  • Do not smoke, vape, chew, or dip in company vehicles.  
  • Do not lease, sell, or lend a company vehicle.  
  • Do not use a phone or text while driving.  
  • Do not allow unauthorized drivers to use a company vehicle unless required by an emergency.  
  • Maintain TPK, LLC’s Company Standard at all times. 

Employees who violate company vehicle rules are subject to actions, which may include verbal and written warnings, suspension of vehicle privileges, termination , and legal action.   


  • Contact the TPK, LLC Human Resources department immediately. They will contact the insurance provider.  
  • Follow legal guidelines for exchanging information with other drivers and report the accident to local police if required.  
  • Do not guarantee any form of payment or accept responsibility without company authorization.   

TPK, LLC’s Responsibilities 

  • Ensuring vehicles are safe before assigning them.  
  • Scheduling regular maintenance.  
  • Providing car insurance.  
  • Retiring and replacing cars as needed.   

What TPK, LLC is Not Responsible For 

  • Paying fines employees have received while driving company vehicles.  
  • Assisting with or accepting a bail/bond for employees who are arrested while driving company cars.  

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Signed by Erik Hughes
Signed On: September 16, 2022

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Document name: Vehicle Policy
lock iconUnique Document ID: 773f17628f089c432073ee8548a1d38ea9f7e1cf
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September 16, 2022 11:18 am ESTVehicle Policy Uploaded by Erik Hughes - IP